How to Make Your Employees Mobile with Google for Work

December 14, 2015 Appirio

By Michael Ryerse and Eric Landrum

google_for_work

It’s a new world! With Google for Work, employees become more mobile than ever before. Since users are not tied to one device, they can continue working no matter which device they have access to or where they are. In the past, companies have approached mobile access as a necessary nuisance, and worried mostly about how to protect company information and critical data. But with Google for Work on your workers’ mobile devices, you can offer a much more integrated user experience and built-in security.

Google has made significant improvements in their mobile device management (MDM) available through Google for Work. Google’s MDM has basic mobile management capabilities that work especially well for small to medium-sized companies, and it’s a built-in part of the Google for Work infrastructure. While MDM was always available for Android devices, now with iOS sync, you can synchronize with the protocols that are most up to date and compatible with Google’s services.

Google for Work on iOS

If you’re moving to iOS, the addition of Google Apps for Work can make a positive impact on the Worker Experience. Gmail, Hangouts, Calendar, Drive, Docs, Sheets, and Slides provide mobile connectivity that users have likely never had before. In Gmail, the search functionality alone is far superior to that of the iOS native Mail app — even for an experienced user. Some valuable benefits of using native Google apps include:

  • When you’re using Google apps, your reliability to connect to Google’s services is higher, because the connection isn’t going through an enforcement point and is instead connecting directly to the nearest Google access point.
  • Google for Work’s built-in infrastructure reduces complexity for your company.
  • Using iOS Sync enables automatic pushing of calDav and cardDav to approved iOS devices, and improves wiping of corporate-only data during the de-provisioning process.

Google for Work on Android

Android is optimized for the mobile version of Google Apps for Work. Your workers will experience seamless access to the apps and will be in constant sync with one another. You’ll be able to use the entire operating system to interact with your Google account. And like on iOS, when you’re using Google apps, your reliability to connect to Google’s services is higher, because the connection isn’t going through an enforcement point. And Google for Work’s built-in infrastructure reduces complexity for your company. Also, Android for Work enables separation of work and personal data in order to protect work data from potentially malicious personal apps.

The benefits of built-in visibility

Google for Work provides built-in visibility into your workers’ mobile devices. As a corporate administrator, you can:

  • See what your users are doing on their mobile devices (available through API reports).
  • You can report on productivity — how much they use Drive and other apps on their mobile devices.

Here are some valuable questions to ask as you consider offering Google for Work through mobile devices:

  • Do you want your workers to be able to use any device?
  • Do you want your users to be able to better collaborate through the use of video, voice, IM, and real-time sharing of productivity application data?
  • Do you have a corporate phone policy, or offer a BYOB (bring your own device) option?
  • Do you have a plan for destruction of company data when employees leave the company?

Google for Work can enable and empower your workers to work from anywhere, on any mobile device, seamlessly with Google apps. Google’s mobile apps provide ease of access and reduce infrastructure complexity for small to medium-sized companies.

There are many benefits to using Google’s built-in mobility tools. As you prepare, make sure to think about how you want to provide freedom and security to your mobile workers. You can learn more about going mobile with Google for Work from our ebook, Appirio’s Guide to Going Google.

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